Procurement Services Supervisor

Procurement Services Supervisor | Job Details tab | Career Pages

WORKING FOR THE CITY OF MCKINNEY

Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others.  It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation.  In 2023, McKinney was named one of the top workplaces in DFW by the Dallas Morning News. Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist.

 

OUR CORE VALUES

City of McKinney employees work hard and at a very fast pace.   However, we also look after and support one another.  All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE).  We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture.  All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high-performance organization (HPO).

 

SUMMARY OF POSITION

The Procurement Services Supervisor position serves as a primary figure in Procurement Services. If Assigned Operations & Sourcing responsibility, provides quality procurement activities while ensuring efficient, cost-effective delivery of goods and services and responsible for surplus and City-wide mail.  Both positions are responsible for compliance with local, state, federal laws and purchasing policies and procedures.  Emphasizing the importance of organizational efficiency and resource management.  In addition, they will supervise personnel and assist the Assistant Procurement Services Manager in meeting departmental objectives. Overall, this position plays a pivotal role in ensuring smooth procurement operations, making their position crucial to the organization’s success.

 

Essential Functions/Knowledge, Skills, & Abilities

 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Supervises professional and technical personnel involved in procurement activities, including instructing, assigning and reviewing work, and recommending personnel actions.
• Assists in decisions regarding hiring discipline and promotion of subordinate staff; directs and evaluates subordinate staff. 
• Monitors workflow processes and recommend improvements to enhance efficiency, accuracy, and quality of work.  
• Builds and maintains positive relationships with internal departments and external vendors, providing assistance and resolving issues when necessary. 
• Coordinates the bid and award process working with user departments, Legal, Risk Management, and selected Cooperative Purchasing Groups.
• Develops specifications based on department input and determining the appropriate procurement method to ensure competitive bidding. 
• Conducts pre-solicitation meetings, bid openings, and evaluation team meetings.
• Assists with establishing standard contract clauses for use in contracts, solicitations, and purchase orders.

• Reviews and executes contracts, purchase orders, change orders and other documents within delegated authority.

• Conducts procurement activities/training for user departments to ensure adherence to federal, state, and local laws and city policies/procedures.
• Answers varied inquiries regarding contract administration, statutory requirements, procurement policies and procedures, and keeping up to date on changes. 
• Represents employer through professional purchasing associations. 
• Maintains work areas in a clean, orderly, safe, and secure condition. 
• Complies with all written City policies and procedures.
• Adheres to assigned work schedule as outlined in City and department attendance policies and procedures.                                    

If Assigned to Operations & Sourcing:

• Establishes annual contracts for the purchase of supplies and services. 
• Research market sources and vendors to locate and ensure most cost effective and competitive pricing for purchase of supplies and services. 
• Analyzes current procurement activities and recommends improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis, or cooperative purchasing. 
• Supervises the disposition and sale of surplus or obsolete commodities and scrap material.
• Supervises the pickup and delivery of City-wide mail between various City offices; and the sorting and deliver of incoming mail. 
• Administers and manages the City’s Procurement Card program. 
• Supervises the Procurement Services vehicle(s) and office equipment, e.g., mail meter, copy machine.