Purchasing Agent

SUMMARY OF POSITION:
The Walker County Purchasing Agent is appointed every two years by the Purchasing Board
composed of the District Judges and County Judge (LGC 262.011). This position is responsible for
the proper operation and management of the County Purchasing Department by ensuring all
activities are conducted in compliance with laws, regulations, and best procurement practices.

ESSENTIAL DUTIES & RESPONSIBILITIES:
o Oversee and coordinate departmental operations including purchase order processing,
bid and proposal coordination, fixed asset management, inventory, surplus auction,
insurance claims and vehicle registration.
o Monitor and ensure the County's compliance with al! federa!, state and local statutes,
local purchasing policy and regulations governing County purchasing.
o Consult with County departments and personnel regarding purchasing requirements
and specifications including clarifying needs and discussing alternative best value
options.
o Prepare lnvitation for Bids, Requests for Proposals, Request for Qualifications,
Requests for Quotes and Requests for lnformation.
o Oversee and coordinate bid/proposal process, evaluating responses received and
providing recommendations in relation to the award of County contracts to the County
Commissioner's Court as required, and administering contracts upon award.
o Review purchase requisitions and orders received from County departments; monitor
the status of open purchase orders and resolve purchasing issues.
o Establish and administer procedures regarding the receipt, tagging, delivery, storage,
and disposa! of County assets.
o Oversee and coordinate the auction sale, reissue, and/or destruction of the County's
surplus property.
o Process and prepare vehicle registration and renewals for all County-owned vehicles.

Knowledge and Skills:
o Knowledge of regulations governing county purchasing activities.
o Knowledge of governmental procurement processes and procedures.
o Ability to ensure the County maintains compliance with al! purchasing related
regulatory requirements.
o Ability to consult and coordinate with County departments regarding purchasing
requirements.
o Knowledge of coordinating bid/proposal processes and preparing documentation,
specifications, and contracts.
o Ability to work with Microsoft Office applications.
o Must have the ability to learn computerized purchasing systems (Microsoft Dynamics).
o Excellent knowledge of business practices and English grammar.
o Ability to communicate clearly both orally and in writing and to maintain
confidentiality.
o Ability to use office equipment and file alphabetically and numerically.
o Must have excellent organizational and customer service skills
o Must be able to work with co-workers, emptoyees and management in a pleasant,
professional manner.
o Ability to maintain good working relationships with other departments and
supervisors.
o Must be able to work under pressure, produce accurate work and meet established
deadlines.
o Must be mature, dependable, resourceful and abte to work independengy.
Education and Experience:
o Minimum 5 years'experience as buyer/purchasing officer in the public sector.
o Minimum 3 years of purchasing management experience in the public sector.
o Bachelor's degree in related field preferred.
o state of rexas or National procurement certification required.
o Complete 25 hours CPE every two years as required.
Certifications recog nized :
o Certified Texas Contract Manager (CTCM) from State of Texas
o Certified Professional Public Buyer (CPPB) from Nationa! lnstitute of Governmental
Purchasing (NIGP)
o Certified Public Procurement Officer (CPPO) from Nationat lnstitute of Governmental
Purchasing (NIGP)
o Certified Purchasing Manager (GPM) from National Purchasing lnstitute (NPl)

PHYSICAL DEMANDS:
The physica! demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. This position involves sitting
at a desk or other workstation, typing, filing, making copies, standing and communicating to other
county personne!, elected officials, and the general public. May be occasionally required to lift,
carry, push, pull, or move objects weighing up to 20 Ibs.

WORK ENVIRONMENT:
Work is primarily indoors in an air-conditioned, smoke free office. Continuous work at a computer
keyboard. Work outside of the normal office (Monday-Friday 8am to Spm) may be required to meet
deadlines and accuracy requirements.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions