Procurement Manager

Summary of Duties: Under general direction of the Director of Budget and Procurement, manage the Procurement division and three full-time staff. Responsible for ensuring the proper organization and efficient operation of procurement activities and comply with all federal and state requirements and regulations. Procurement is considered a customer service-oriented division.

Essential Duties and Responsibilities:

• Manage the Procurement division with little supervision and considerable interaction with both internal departments and various suppliers of goods and services. Provide overall leadership for procurement operations including contract management duties.
• Work closely with and under the direction of the Director of Budget and Procurement.
• Interpret and explain Township procurement policies and procedures to others.
• Assist departments with researching products and services as requested. This research may be done through various purchasing cooperatives, on-line vendor searches, etc.
• Provide technical assistance to various departments by assisting in creating consistently compliant RFPs, RFQs, ITBs, creating requisitions, answering questions, and making recommendations as needed.
• Review accounting codes and supporting documentation for requisitions.
• Research and prepare required documents for initiating and maintaining membership in governmental purchasing cooperatives as well as state- and federal-level purchasing programs.
• Serve as backup or co-lead administrator (with Director of Budget & Procurement) for certain modules in the accounting EERP system including Requisitions, Purchase Orders, and Contract Management, as well as vendor data entry within the AP module. 
• Serve as the program administrator for the corporate purchasing card program(s) as well as various statement accounts and centralized corporate accounts wherein periodic invoices are processed by Finance staff.
• Maintain all non-departmental equipment leases such as mail room equipment, large copier-printer equipment, and others as needed.
• Prepare and monitor an annual budget of non-departmental items and lease commitments.
• Analyze, evaluate, and modify purchasing and contracting (procurement) methods and procedures as needed, including making recommendations to improve efficiencies, such as eProcurement and CLM programs.
• Perform other duties as assigned.