Buyer I

GENERAL EXPECTATIONS FOR ALL EMPLOYEES 
In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees. 

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

• Administers xerographic/digital copier contract. Includes assessing needs of departments and selecting appropriate machine. Makes decision to purchase with supervisor input. Processes paperwork for all copier payments. Serves as key operator for copiers city-wide; submits and tracks service requests.
• Performs warehouse functions including fulfillment of stock orders. Conducts periodic physical inventory counts.
• Compares and verifies incoming shipments for quality, quantity, accuracy and suitability against invoices, purchase orders, packing slips, specifications etc. Resolves discrepancies.
• Receives, unloads, unpacks, shelves, distributes and delivers incoming materials and supplies, inventory, surplus and mail, etc.
• Creates and maintains records, logs, etc. of materials received, stored, issued, delivered and/or distributed. Performs data entry using a purchasing and inventory control system. Processes paperwork for payment of vendor invoice.
• Operates mail machine and delivers outgoing mail to post office. Sorts and disperses city-wide mail; makes delivery to some locations. Obtains and records monthly postage meter readings.
• Maintains common files in good order (including purchase order, contract, general and other files).
• Maintains storerooms, warehouses, mailroom, storage and other related work areas in a clean, orderly, safe and secure condition. Ensures safety and security of materials, supplies, property and other individuals.
• Prepares and maintains contract binders and updates contract list. Maintains contract calendar of important dates in the lives of contracts. 
• Answers varied inquiries in regard to procurement, purchasing policies and procedures, keeping up to date on changes.
• Authorizes and generates purchase orders (one time, blanket, inverted, open, change) to obtain goods and services from suppliers. Verifies contract pricing is being used.
• Builds and maintains a positive working relationship with vendors. Provides liaison assistance between departments and vendors when questions or problems arise. Processes credit applications and tax-exempt forms to vendors.
• Conducts research on market conditions, product developments and relative merits of products and vendors.
• Determines appropriate form of solicitation (phone quotes, written quotes, or formal bid process). Prepares informal requests for quotations for purchase of goods and services used by the City departments. 
• Evaluates quotes received and makes recommendations for awards, or makes awards as appropriate for small dollar purchases of goods and services.
• Enters purchase requisitions for goods and services for the Purchasing department. Receives shipments of supplies, ensuring the correct quantity, quality and price of items for the department. Sorts and disperses mail for department. 
• Analyzes data and prepares reports as needed by supervisory staff which may include information used for budget, benchmarks and market trends.
• Witnesses bid openings as needed.
• Represents employer through professional purchasing associations.

• Perform other duties as assigned or directed.

• Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided. 
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
• Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.
• Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. 
• Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.
• Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
• Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
• Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
• Requires the ability to perform simple movements requiring moderate coordination, such as those required to operate office equipment or computer equipment.
• The ability to work in a team environment; contribute as a team member and treat co-workers, subordinates and customers with respect.

PHYSICAL DEMANDS
Tasks require the ability to exert physical effort in light to strenuous work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of heavy weight (50-75 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, depth, texture, and visual cues or signals.  Some tasks require the ability to communicate orally.

WORK ENVIRONMENT
Essential functions are regularly performed without exposure to adverse environmental conditions.