Purchasing Supervisor

In the absence of Purchasing Manager, manage the Purchasing division, including the City Hall Receptionist. Prioritize tasks and establish schedules to maintain uniform workload among Purchasing employees. Manage employee leave requests and payroll reporting for the Purchasing division. Assist the Purchasing Manager with strategic planning and preparation and monitoring of the annual budget. Make effective independent decisions, and coordinate all daily office functions. Supervise and evaluate multiple subordinates in the Purchasing division, including the City Hall Receptionist. Coordinate effectively with the Purchasing Manager and all City departments. Solicit bids; secure written and telephone quotations from vendors; analyze bids; perform value and cost analysis; and select products and vendors, consistent with existing policies and procedures, and assist other staff members in doing the same. Monitor orders/contracts for compliance and/or performance; recommend cancellation of orders/contracts for non-compliance and/or non-performance. Monitor blanket order list to process contract renewals and/or re-bid contracts in a timely manner prior to expiration. Manage the performance of Purchasing professional and clerical personnel and functions, including routine correspondence, vendor list preparation, bid and specification preparation, coordination of the receipt of surplus equipment with auctioneer and auction management, and contract and records files maintenance. Perform efficient and accurate bid tabulations. Communicate clearly, concisely, and courteously (in person, by telephone, and in writing), and maintain effective business relationships with other employees, officials, vendors, and the public. Conduct pre-solicitation and evaluation meetings with various City staff. Interpret and explain City purchasing policies and procedures to other City departments and to vendors.

REQUIRED EDUCATION, DEGREES, CERTIFICATES AND/OR LICENSES:

Bachelor's Degree in Business or Public Administration, Supply Management, or other closely related field required. Certified Public Purchasing Buyer (CPPB) or NIGP Certified Procurement Professional (NIGP-CPP) certification required or ability to obtain the CPPB certification within four (4) years of being hired in this position.
 
EXPERIENCE, TRAINING, KNOWLEDGE, AND SKILLS:

Three (3) years previous experience in administrative support functions related to the governmental purchasing function or an equivalent combination of education, training, and experience preferred. Must have abilities to: meet and deal effectively with the public; work effectively under hurried and pressured conditions, maintain flexibility as priorities change; organize and prioritize effectively. Must be able to use computer to perform essential job functions. Must be able to communicate and coordinate effectively. Must effectively maintain mental focus throughout all assigned activities and be able to function effectively within a team environment.