Buyer II

SUMMARY OF POSITION
Under general supervision by Procurement Services Supervisor, this position is responsible for performing detailed purchasing functions for the City of McKinney and in compliance with the State of Texas bidding laws, purchasing policy, and established procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Complies with all city policies and procedures, including those defined in the City of McKinney Employee Handbook
• Adheres to assigned work schedule as outlined in city and department attendance policies and procedures.
• Works with departments to determine proper procurement process and clarify and revise specifications, as needed, to allow for competitive bidding.
• Solicits bids (ITBs) and proposals (RFPs) by coordinating the solicitation, evaluation and award process with user departments, Legal, Risk Management and selective Cooperative Purchasing Groups.
• Conducts pre-bid and pre-proposal conferences, bid openings; documents and evaluates vendor responses and prepares and distributes bid tabulations.
• Analyzes, evaluates bid/proposal/quote responses and manages the evaluation and negotiation process to determine recommendations for awards, or makes awards as appropriate, for the purchase of goods and services.
• Performs contract administration functions for various contracts. 
• Performs initial and remedial training of end users in proper use of ERP software.
• May serve as “power user” for the purchasing module, interpreting source of user problems and relaying technical service requests as needed in order to resolve end user difficulties.
• Conducts research on market conditions, product developments and relative merits of products and vendors.
• May organize and schedule auctions for sale of surplus vehicles, equipment, supplies and miscellaneous, includes storage of surplus prior to sale. 
• May perform inventory functions to include the following: Maintaining sufficient level of inventory to satisfy end user requirements; utilizing inventory reporting for reorders. Reports inventory reconciliation needs to supervisor and performs data entry using a purchasing and inventory control system.
• Reviews and generates purchase orders (one time, blanket, inverted, open, change) ensuring compliance with policies to obtain goods and services from suppliers. Verifies contract pricing is being used.
• Builds and maintains a positive working relationship with internal and external customers; provides liaison assistance between departments and vendors when questions or problems arise; processes credit applications and tax-exempt forms to vendors.
• Answers varied inquiries regarding procurement, purchasing policies and procedures, keeping up to date on changes.
• Analyzes data and prepares reports as needed by supervisory staff which may include information used for budget, benchmarks and market trends.
• Represents employer through professional purchasing associations.
• Maintains work areas in a clean, orderly, safe and secure condition. Ensures safety and security of materials, supplies, property and other individuals