GRANT ACCOUNTING ASSISTANT

**SALARY DOE** 

The Grant Accounting Assistant is responsible for managing and overseeing all accounting functions related to grants received by the city. This includes monitoring compliance with grant regulations, maintaining accurate financial records for each grant, preparing and submitting required financial reports, and ensuring the efficient and effective use of grant funds. The position requires strong attention to detail, a thorough understanding of government accounting principles, and the ability to work collaboratively across various departments within the city government.

ESSENTIAL JOB FUNCTIONS AND KEY RESPONSIBILITIES:
Grant Financial Management:
Oversee the accounting for all grants awarded to the city, ensuring proper allocation and tracking of grant funds. Monitor grant expenditures and ensure compliance with the terms and conditions of the grant agreement. Coordinate with grant program managers to ensure that expenditures are consistent with approved budgets and reporting requirements.

Reporting and Documentation:
Prepare accurate financial reports for grants, including the preparation of monthly, quarterly, and annual reports for both internal and external stakeholders. Prepare and submit all required grant reports and requests for reimbursements to grantor agencies. Maintain detailed records of grant-related expenses and revenues in accordance with regulatory requirements.
Compliance and Auditing:
Ensure compliance with all applicable federal, state, and local regulations related to grant accounting.
Assist with internal and external audits by providing necessary documentation and addressing audit inquiries related to grant funds. Stay informed on current accounting regulations and best practices for grant reporting.

Reconciliation and Analysis:
Perform monthly reconciliations of grant accounts to ensure accuracy and completeness.
Conduct variance analysis on grant budgets and expenditures, investigating discrepancies and proposing corrective actions.
Collaboration and Support:
Collaborate with other departments and grant managers to support the city’s grant activities. Provide guidance and training to grant managers on financial policies and procedures, ensuring the accurate and timely use of grant funds.
System Maintenance & Improvement:
Assist in the maintenance and enhancement of accounting systems and software related to grant management. Support the continuous improvement of financial processes related to grant management.

MINIMUM REQUIREMENTS TO PERFORM WORK:
Bachelor’s degree in Accounting, Finance, Public Administration, or a related field.
Minimum of two (2) to four (4) years of experience in accounting or finance, with at least one (1) year of experience specifically in grant accounting or managing federal, state, or local government grants.
Certified Public Accountant (CPA) or Certified Government Financial Manager (CGFM) certification is preferred.
KNOWLEDGE, SKILLS, AND ABILITIES:
Strong knowledge of governmental accounting principles, procedures, and regulations (preferably Governmental Accounting Standards Board (GASB) standards).
Knowledge and familiarity with federal, state, and local grant regulations, including Office of Management and Budget (OMB) Circulars (A-133, A-87, etc.).
Skill and experience with accounting software and systems (e.g., Tyler Technologies, MUNIS, QuickBooks, or similar platforms).
Proficient in Microsoft Excel and other Microsoft Office applications.
Strong analytical and problem-solving skills.
Detail-oriented with the ability to manage multiple tasks and deadlines effectively.
Skill in excellent oral and written communication skills, with the ability to communicate key takeaways to diverse, non-technical audiences.
Skill and ability as a self-starter who can work independently and collaboratively.