Contract Development Business Analyst

Applications must be filed at
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00048507

About The Division

Join the Contract Administration & Procurement division as a Procurement and Contract Professional! Work involves overseeing and/or establishing program goals and objectives; planning, organizing, coordinating, and preparing specifications for purchasing goods and services. Researches, oversees, organizes, and manages the planning and execution of large and complex CPA procurements. Manages key projects and solicitations from initiation to contract award and execution. Includes managing schedules, deliverables, coordinating tasks and reporting to key stakeholders, management, and executive project sponsors.

General description

Performs advanced (senior level) professional organizational analysis, policy analysis and business analysis work. Work entails participating in and/or leading project management, scheduling, planning and facilitating with agency staff and vendors in the Planning and Large Procurements section in the CPA Contract Administration and Procurement (CAP) division.  Working with business users to evaluate business needs, analyze processes, and document decisions for work related to requirement gathering, statement of work development and contract implementation. Coordinating with internal business users and other stakeholders in an Agile environment to assist in the creation of user stories for the system development of a procurement and contract management database. Preparing mockups, charts, diagrams, and tables that depict the present and/or proposed requirements or stories. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Agency standard work hours are Monday through Friday from 8am to 5pm, 40 hours per week with occasional evening and weekend hours. Hours are subject to change based upon business need or division determination.

Qualifications - External

Minimum Qualifications

• Graduation from an accredited college or university with a bachelor’s degree.
• Three years of experience creating, developing and reviewing the Statement of Work and the Scope of Work for large or complex procurements.
• Three years of experience collaborating with diverse groups of stakeholders or business areas to determine needs assessments.
• Three years of experience with facilitating meetings and work sessions.
• Three years of experience collaborating with contract implementation teams to create deliverables and meet other project goals and objectives.

Preferred Qualifications

• Graduation from an accredited college or university with a bachelor’s degree in Business, Public Administration, Supply Chain Management, Procurement, Computer Science, or Law.
• Experience developing large or complex Information Technology contracts or procurements.
• Experience working with the Centralized Accounting and Personnel Payroll System (CAPPS), including the Purchasing or Contracts module.
• Experience of effectively managing complex workloads, working with large teams, and coordinating/directing teams.
• Experience with planning, developing, drafting, managing, and overseeing contract instruments or purchase orders per the guidelines and procedures published in the State of Texas Procurement and Contract Management Guide.
• Experience negotiating with vendors on pricing, deliverables or other contract requirements.
• Experience of effectively using or working with Salesforce or other procurement and contract management databases.

Substitutions

• One additional year of experience creating, developing and reviewing the Statement of Work and the Scope of Work for large or complex procurements may substitute for thirty semester hours of educational requirement with a maximum substitution of 120 semester hours (four years).
• Certification as a Certified Business Analysis Professional (CBAP), Certified Texas Contract Manager (CTCM) or Certified Texas Contract Developer (CTCD) may substitute for one year of the required experience or thirty semester hours (one year) of educational requirement but may not substitute for both experience and education.

Preferred Certifications

• Certified Business Analysis Professional (CBAP),
• Certified Texas Contract Manager (CTCM), or
• Certified Texas Contract Developer (CTCD),

Certification as a Certified Texas Contract Manager (CTCM) or Certified Texas Contract Developer (CTCD) must be obtained within 6 months of employment. Must be duel certified within 12 months of employment.

Summary of Physical Requirements

Employees are required to use their personal mobile phones as a part of 2 factor/multi factor authentication for accessing CPA systems securely. You will also receive critical/emergency calls/texts on your cell phone to ensure immediate communication.

The physical demands described here are represented of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

This position requires the incumbent to primarily perform sedentary office work, however, mobility (standing and walking) is routinely required to carry out some duties. It requires moderate computer, telephone, and client/customer contact. The job also requires normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual and auditory abilities are needed for reading printed materials and computer screens and communicating with internal and external customers.

In this role you will:

• Coordinates, reviews, and develops requirements and solicitations for agency goods and services.
• Performs contract development and procurement-related activities which may include but are not limited to the assessment of business needs, development and review of specifications, development and review of scopes of work, identification and preparation of evaluation criteria, preparation and advertising of solicitation documents, tabulation of respondent bids, evaluation of respondent proposals, negotiation of proposals, and the preparation and completion of contract award documents and deliverables. 
• Assesses processes to aid and ensure that all Procurement-related steps are fully executed. Determines that the requirements are what the business unit needs to successfully complete the project objectives. Delivers data driven recommendations and reports. Identifies data patterns and trends appropriate for the project.
• Provides complex quality assurance consultation to, or oversight of, projects, procurements, assignments, implementations or special initiatives.
• Reviews complex project deliverables, documentation, test plans, and risk assessment plans; and provides comments and suggestions to document owners.
• May provide input and perform user acceptance testing for system, implementation or contribute to the creation of documentation for the Procurement and Contract Management Administration Systems.
• May assist with business process system documentation and training as needed.
• Works with other key system stakeholders to provide assistance and guidance in system use and coordination.
• Performs other related duties as assigned.