Senior Purchaser

Applications must be filed at
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00047237

About The Division

Join the Contract Administration & Procurement division as a Procurement and Contract Professional! Work involves overseeing and/or establishing program goals and objectives; planning, organizing, coordinating, and preparing specifications for purchasing goods and services. Researches, oversees, organizes, and manages the planning and execution of large and complex CPA procurements. Manages key projects and solicitations from initiation to contract award and execution. Includes managing schedules, deliverables, coordinating tasks and reporting to key stakeholders, management, and executive project sponsors.

Agency standard work hours are Monday through Friday from 8am to 5pm, 40 hours per week with occasional evening and weekend hours. Hours are subject to change based upon business need or division determination.

Qualifications - External

Minimum Qualifications

Education:

• Graduation from an accredited four-year college or university with a bachelor’s degree.

Experience:

• Five years of experience with supply chain management, procurement, or contract management/monitoring.
• Two years of experience procuring high dollar (at least $1,000,000) contracts including Information Technology purchases.
• Five years of experience with planning, developing, drafting, managing, or overseeing contract instruments or purchase orders.

Preferred Qualifications

Preferred Education:

• Graduation from an accredited college or university with a bachelor’s degree in Business, Public Administration, Supply Chain Management, Procurement, Computer Science, or Law.

Preferred Experience:

• Ten years of Texas state experience with supply chain management, procurement, and contract management/monitoring.
• Five years of state experience procuring high dollar (at least $1,000,000) contracts including complex Information Technology purchases (such as enterprise resource projects (ERP), software solutioning with implementation, etc.).
• Ten years of experience planning, developing, drafting, managing, or overseeing contract instruments or purchase orders per the guidelines and procedures published within the Texas Procurement and Contract Management Guide.
• Seven years of experience coordinating, developing, and managing business programs or processes.
• Five years of experience managing complex workloads, working with large teams, and coordinating/directing teams.
• Five years of experience working with the Centralized Accounting and Personnel Payroll System (CAPPS) modules: the Purchasing/eProcurement and/or Customer Contracts.
• Seven years of experience facilitating meetings and work sessions.

Substitutions

• One additional year of experience with procurement, contract administration, contract management, contract evaluation auditing, or monitoring of vendors may substitute for thirty (30) semester hours of the required education, with a maximum substitution of 120 semester hours (four years).
• Certification as a Certified Texas Contract Manager (CTCM) may substitute for up to one year of required experience or thirty (30) semester hours (one year) of the required education but may not substitute for both experience and education.

Licenses and Certifications

• Certification as a Certified Contract Developer (CTCD) must be obtained within 6 months of employment. Certification as a Certified Texas Contract Manager (CTCM) must be obtained within 12 months of employment.

Preferred Certifications:

• Certified CTCD and/or CTCM certifications at the time of interview.

Employees are required to use their personal mobile phones as a part of 2 factor/multi factor authentication for accessing CPA systems securely. You will also receive critical/emergency calls/texts on your cell phone to ensure immediate communication.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the incumbent to primarily perform sedentary office work; however, mobility (standing and walking) is routinely required to carry out some duties. It requires extensive computer, telephone and client/customer contact.  It requires the ability to bend, stoop, kneel, and reach as needed filing and similar routine office duties.  The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies.  It requires the stamina to maintain attention to detail despite interruptions.  Marginal or corrected visual and auditory requirements are required for reading printed materials and computer screens and communicating with internal and external customers.  The individual must be able to lift, pull physically handle, and transport records, documents, boxes, and all related information, weighing up to 30 pounds when required.  The individual must be able to sit for long periods of time when commuting to and from assigned destination.

In this role you will:

Planning and Procurement

• Plans, prepares and executes purchases and solicitations for all agency goods and services (furniture, consumables, software, hardware, professional services, etc.), coordinates evaluations, negotiations, and subsequent contract awards.
• Performs contract development and procurement-related activities which may include, but are not limited to, the receipt and processing of requisitions, assessment of business needs, development and review of specifications, development and review of scopes of work, identification and selection of procurement methods, identification and preparation of evaluation criteria, preparation and advertising of solicitation documents, tabulation of respondent bids, evaluation of respondent proposals, negotiation of proposals, and the preparation and completion of contract award documents.  Enters and reviews procurement data and coordinates the maintenance of associated files.
• Follows and ensures compliance with legislative and regulatory requirements related to CPA procurement transactions including adherence to the State Procurement and Contract Management guide and the HUB program.
• Provides support and assist in Procurement planning and coordination.
• Provides Procurement business process documentation and training, as needed.
• Works with other key stakeholders to provide assistance and guidance in business process program and coordination.

Contract Management and Monitoring

• Oversees the operations and activities of management and monitoring for CPA contract performance, including developing and tracking key metrics with agency contract managers.
• Works with assigned contract managers across the agency and maintains and trains on the Monitoring Schedule for high-risk contracts that ensures agency can validate vendor contract deliverable content expectations, acceptance criteria, and contract delivery dates, quality, contents, and documentation standards with the contract manager/monitor.
• Coordinates with agency contract manager, monitors, and business owners to affirm that contract deliverables are reviewed and accepted by all appropriate parties before signing acceptance.
• Coordinates with contract managers to ensure all vendor deliverables have been accepted prior to authorizing payment of invoices.
• Assists and supports purchasers, end-users, and contract managers and/or monitors with all phases of the contract life cycle.
• Oversees contractors, temporary employees, and interns as needed.

Business Process Program Coordination and Analysis

• Provides support and assistant in program planning and coordination.
• Provides business process documentation and training, as needed.
• Works with other key stakeholders to provide assistance and guidance in business process program and coordination.
• Performs other related duties as assigned.