Procurement Services Supervisor - Contracts & Construction
Working for the City of McKinney is more than just a job; it’s a chance to make a meaningful impact in the lives of others. Proudly recognized on the Top Workplaces USA list by USA TODAY in 2024, our team is dedicated to making McKinney one of the best places to work, live, and raise a family. Join us and start making a difference today. Full salary range for position is $66,521.52 - $99,783.01.
The Procurement Services Supervisor – Contracts & Construction position serves as a primary figure in Procurement Services. This position will manage contracts from initiation to conclusion, maintaining communication between all parties involved and manage the procurement of construction projects. This aspect emphasizes the importance of organizational efficiency and resource management. In addition, they will supervise personnel and assist the Assistant Procurement Services Manager in meeting departmental objectives. Overall, this position plays a pivotal role in ensuring smooth procurement operations, making their position crucial to the organization’s success.
BASIC RESPONSIBILITIES
- Supervising professional and technical personnel involved in procurement activities, including instructing, assigning and reviewing work, and recommending personnel actions.
- Assist in decisions regarding hiring discipline and promotion of subordinate staff; direct and evaluate subordinate staff.
- Monitor workflow processes and recommend improvements to enhance efficiency, accuracy, and quality of work.
- Building and maintaining positive relationships with internal departments and external vendors, providing assistance and resolving issues when necessary.
- Coordinating the bid and award process working with user departments, Legal, Risk Management, and selected Cooperative Purchasing Groups.
- Developing specifications based on department input and determining the appropriate procurement method to ensure competitive bidding.
- Conducts pre-solicitation meetings, bid openings, and evaluation team meetings.
- Assist with establishing standard contract clauses for use in contracts, solicitations, and purchase orders.
- Review and execute contracts, purchase orders, change orders and other documents within delegated authority.
- Conducts procurement activities/training for user departments to ensure adherence to federal, state, and local laws and city policies/procedures.
- Answers varied inquiries regarding contract administration, statutory requirements, procurement policies and procedures, and keeping up to date on changes.
- Represents employer through professional purchasing associations.
- Maintain work areas in a clean, orderly, safe, and secure condition.
- Complies with all written City policies and procedures.
- Adheres to assigned work schedule as outlined in City and department attendance policies and procedures.
SPECIFIC RESPONSIBILITES
- Manage various types of contracts, including complex construction contracts, service contracts, and highly technical contracts.
- Ensure compliance with Capital Improvement Projects and Grant Funded Projects during the solicitation and contract phases.
- Coordinates contract development with user departments, Risk Management, and Legal.
- Negotiating contract provisions and resolving conflicts related to contract administration.
- Maintain contract lists, solicitations, insurance files, and contract status reports on a timely basis.
- Assist in establishing and supervising a contract administration system designed to ensure that contractors are performing in accordance with the terms and conditions of their contracts.
- Perform contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, negotiation of contract amendments, extensions and change orders.
- Analyze cost and price data from vendors.
- Perform contract audits when required.
