Senior Purchasing Specialist

JOB SUMMARY

Reporting directly to a Purchasing Manager, responsible for performing advanced purchasing tasks that support the daily operations of the Williamson County Purchasing Department.

EXAMPLES OF WORK PERFORMED

• Leads projects and trains new staff to department standards and quality expectations
• Assures that anticipated expenditures are legal and properly authorized prior to encumbering funds and best value is achieved for purchases
• Analyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methods
• Works with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entities
• Prepares and administers complex and high dollar invitation for bid and request proposals, with minimal supervision
• Facilitates Proposal Evaluations with evaluation committees and vendor presentations
• Reviews and analyzes vendor award information and processes award recommendation for Commissioners Court award 
• Meets with departments on large purchases for fiscal year
• Serves as liaison for department heads on formal solicitation process
• Processes requisitions and approvals of purchase orders up to $100,000
• Research, reviews, and assists in the development of complex contracts, assures proper documentation is obtained such as insurance documents, bonds etc., and prepares for agenda item placement
• Processes sole source requests and prepares them for Commissioners Court placement
• Serves as primary contact for internal and external customers on solicitations and large purchase agreements during the solicitation process 
• Reviews and collects supporting documentation for requisition approval processing
• Collaborates with county’s budget and audit office to ensure expenditures are properly authorized
• Performs quality control of various documents and ensure they meet purchasing policies and compliance implemented by federal, state, and local laws
• Maintains all electronic and physical purchasing files 
• Provides customer service to customers and staff via telephone, email or in person
• Attends all meetings and trainings, as required
• Performs special duties as assigned

Facilities Maintenance and Construction Assignment (in addition to duties listed above)

• Supports the Facilities Management department with professional services and facilities maintenance and construction contracting